Listing Guide

1. Create Your Listing Online

• Click on the Create Listing link to register using your email address.
• Fill out the user-friendly listing form (simple multiple-choice questions).
• Complete only the sections relevant to your property type.
• If unsure, leave blank—we will handle it for you.

Upload to the website or email the following to broker@flatrealestate.ca:

• Property photos (maximum 50)
• City property tax statement
• Government-issued photo IDs of all Sellers/Landlords registered on title
• Representative’s ID (if applicable)
• Another option is to upload the photos and documents to an online folder, such as Google Drive, and share the link with us so we can download them.

Note: Photos & VT from previous listings require written consent from the prior agent/brokerage.

3. Pricing Your Property

• The listing price or monthly lease is determined by the Seller/Landlord.
• If unsure, request a Comparison List of recently sold or leased properties in your area.
• This helps determine the most appropriate market value.
• The Mere Posting model operates on a for-sale or lease-by-owner basis, where the listing brokerage serves solely as a listing platform. We do not guarantee any specific number, frequency, or level of activity related to your listing. However, properties priced at fair market value are generally more likely to sell or lease within a reasonable timeframe.

4. Payment of Listing Fee

When ready to proceed with the listing, you’d pay the listing fee 

•  Once payment is received, the brokerage will prepare the listing forms.

The listing fee is a one-time payment that covers all the services outlined here, with no additional charges.

5. Preparation of Listing Documents

Brokerage will prepare the two listing forms required for each listing:

Listing Agreement and MLS® Data Information Form.

a. Listing Agreement (based on property type):

• (Ontario) 200 – Seller Representation Agreement – Sale
• (Ontario) 210 – Landlord Representation Agreement – Lease
• (Ontario) 520 – Commercial Seller Representation Agreement – Sale
• (Ontario) 525 – Commercial Landlord Representation Agreement – Lease

b. MLS® Data Information Form (based on property type):

• PropTx 290 – Freehold (Sale)
• PropTx 291 – Condo/Co-op/Co-Ownership/Time Share (Sale)
• PropTx 292 – Condo/Co-op/Co-Ownership/Time Share (Lease)
• PropTx 296 – Freehold (Lease)
• PropTx 590 – Commercial (Sale)
• PropTx 592 – Commercial (Lease)

6. Listing Agreement

• Listing start & expiry dates.

• Seller/Landlord name

• Listing period 
• Services included at no extra charge:
  • Amendments/changes
  • Price adjustments
  • Open house promotion on Realtor.ca
  • Listing suspensions or terminations
  • To make changes to your listing, simply notify us by email or text with the details of the desired updates, and we’ll handle them for you.
  • The property will be listed on its local MLS® Board, multiple Ontario Boards, REALTOR.ca, and affiliated online real estate platforms. All negotiations and offers will be handled exclusively by the Seller or Landlord. All inquiries from agents, buyers, or tenants regarding the property will be directed to the Seller or Landlord for handling.

7. MLS® Data Information Form

The MLS® Data Information Form contains all key property details, including:

• Property location

• Legal and civic address

• Seller/Landlord name

• Property taxes and year built/age

• Lot size and building size

• Interior and exterior features

• Full property description

• Room types and measurements

• Any cooperating commission the Seller/Landlord agrees to pay a co-operating agent who secures a Buyer/Tenant will be stated in the “Commission to Co-operating Brorkerage” and “Offer Remarks” section of the MLS® Data Information Form. The Offer Remarks will direct agents to contact the Seller/Landlord directly to submit offers and negotiate commission terms. The co-op commission will be paid directly by the Seller/Landlord

8. Document Review and Revisions

Draft copies of both listing forms are emailed to the Seller/Landlord for review and to make any necessary corrections or amendments before finalizing.

Keep in mind that adjustments/corrections/amendments can be made anytime during the listing period at no extra charge.

9. Digital Signing of Final Documents

• Final forms sent via secure e-signature platform.
• If multiple parties, the platform sends the form sequentially to one seller/landlord at a time until all signatures are complete.
• For matrimonial homes:
  
  • Registered partner signs as Seller/Landlord.
  • Unregistered partner signs the Spousal Consent section.

10. MLS® Submission & Publishing

• Listing typically appears on Realtor.ca within 60–120 minutes after submission
• Once Live direct links of the listing are emailed to Seller/Landlord.

11. Buyer/Tenant Inquires and Showing Requests

• If the Buyer/Tenant contacts the brokerage directly via the brokerage’s email link on Realtor.ca, the email will be forwarded in full to the Seller/Landlord’s email address for handling.
• If the Buyer/Tenant contacted the brokerage by phone, the brokerage will share with them the Seller/Landlord’s contact info for direct communication.

12. BrokerBay Showing System Setup For Agents

• Auto-Confirmation: All showing requests from buyer agents are automatically approved. If a lockbox or door code is available, the system will provide the code to the agent for access. It’s a safe and secure practice to change the lockbox code every few days.
• Manual Confirmation: Showing requests are sent via email and SMS to the email address and phone number of the Seller/Landlord to manually approve, decline, or suggest an alternate time, and provide access instructions directly to the agent.

13. Open House Promotion

• Notify brokerage via email with date & time.
• Brokerage publishes on Realtor.ca.
• Unlimited open houses can be advertised.

14. Offer Submission & Status Updates

• Once an offer (conditional or firm) is accepted Seller/Landlord must email a copy of accepted offers/waivers/mutual releases within 24 hours.
• The brokerage is required to update the listing status on the MLS® board in compliance with TRESA regulations.

15. Deposit Handling

• Buyer/Tenant”s Co-Op brokerage trust account OR Seller/Landlord’s real estate lawyer trust account.
• Funds remain in trust until completion, then disbursed as per commission agreement.
• Both Seller and Buyer must retain a real estate lawyer to handle completion of sales
• Real estate lawyer not mandatory for leases but recommended.
• If the Landlord chooses not to use a real estate lawyer, the deposit may be paid directly to them
• Sellers/Landlords are strongly encouraged to have their real estate lawyer review purchase or lease offers.

16. Help & Support

Phone: (855) 595-5096 (Toll free Canada & USA)

Text (SMS): (855) 595-5096

Email: broker at flatrealestate.ca